The Functionality of Dropbox
In this age of widespread digital technology, many problems have evolved parallel to such high-tech developments. For example, losing data on one’s computer or smartphone presents a terrifying possibility for all of us. Another less terrifying but altogether inconvenient problem is one of memory, or more specifically, a lack of thereof. Indeed, data-stuffing results in a slower overall performance (A formula tested by cyber hoarders everywhere). This has most likely resulted in the External Hard Drive ‘Boom,’ back when things were Hardware based. Indeed, it was a humbler time: slower and more… clunky.
Unfortunately, the bulky nature of this type of technology has made it rather inaccessible to the general public. It seems like the era of manually copying data into a ‘physical’ machine was destined for a quick count down. It was only a matter time before technology evolved towards a quicker, more efficient way for us to be lazy. Sorry, I mean, ‘more resourceful.’
Fortunately, since the advancement of the internet, the ‘dream’ of having unlimited storage space has become a relatively commonplace reality. This dream has come in the form of cloud storage systems such as ‘Dropbox.’
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Your Data: Anywhere, at Anytime
Dropbox is a cloud based storage system. This allows for your data to be accessible at anytime, anywhere: even on a device in a completely different location. There are several plans in regards to using a Dropbox service, starting from the free version to the paid, subscribed one. The free version allows only for limited storage space, and the paid version… you guessed it, allows for more.
Dropbox has a free version that won’t automatically free up space on your hard drive once your files have been copied. These files will remain on your hard drive. Despite this, you can still access all your data on your Dropbox folder once you’ve logged into your account, which can be accessible on any device. This way, you won’t have to worry about losing all your data on your computer’s hard drive if it malfunctions. Dropbox also incorporates a sharing facility, which means you can share your files with your family members or colleagues, as long as you provide them the access to your files. In an office setting, this makes coordinating with coworkers an infinitely easier endeavor.
Free Up Space with Smart Sync
If you want Dropbox to automatically free up hard drive space once you’ve opened a document saved on your computer, the Dropbox Smart Sync facility that makes this possible. This feature is made available for the professional Dropbox version. Your documents will be stored in the Cloud from then on, and you will still have the access to it. The feature also gives you the freedom to move fails manually, if you so wish.
Without Smart Sync, your files will likely be placed into one of two statuses: The first being “downloaded”, where your files will have accessing and editing privileges on your computer. Dropbox stores the copy of your file and when you make changes, it will automatically includes these changes into its servers.
The second option is an “online-only” feature, allows you to move your files directly to the Dropbox server. This mode does not allow you to edit or view them on your computer, though, unless you download them into your hard drive again. With this function, you can still view your files online, though. This is an important feature, as it means that users can save up hard drive space, as the appropriate files will be removed from the computer, leaving only a name, location, and most recent date that the files were updated on Dropbox.
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